RMP/State Level Organizations
There will be an Organization at the RMP/State Level. This organization is different than your Tournament Company. This organization will by created by HQ and will be the Region/Sport organization, for example, Iowa USSSA Baseball, Alabama USSSA Fastpitch, or New Mexico/W Texas Baseball. We will assign the RMP Director User Account as the admin of that Organization.
Once assigned as the Admin, the User will be able to add additional existing user accounts to the Organization and assign their Role and Permissions within the Org.
Local Director/Tournament Company Organizations
The organizations will be placed under the appropriate RMP organizations for event management, communication, and financial tracking.
As above, all Local Director Organizations will be created by HQ (individual users cannot create these) and we will assign the Director responsible for this organization as the admin. That director will add additional existing user accounts to the Organization and assign their Role and Permissions within the Org.
Changes in User Accounts
Moving forward, any user that has access to the system will be required to have their own account. There will be no more “generic” user accounts such as “XXX State Office” or “Softball Tournament Company”. user accounts are required to be an individual’s name and tied to that individual. Each director will be required to sign waivers and agreements and pass a background check before they can gain access to the system.
Organization Account Set-Up and User Account Set-up
In the coming days, RMP’s will be sent a form to complete. This form will help us set-up both their RMP/State Office Organization and their Tournament Company Organization.
In this form you will be asked to do the following:
- Supply RMP Organization Staff Members (with or without a current account and complete contact information for any new members)
- Supply Tournament Company information (name, contact info, EIN, etc.)
- Supply Tournament Company Staff Members (with or without a current account and complete contact information for any new members)
- Review a list of directors that have run events within your Region, and ask for an approval of these directors if they are still active or need to be removed.
Once this is done, we will send the same survey (for Tournament Company Org) to each of those directors to get set-up.
We cannot create Director Organizations/Accounts until each of these forms is returned, and thus directors will not be able to gain access to the GotSport system until this is completed.
Once the Phase 1 activities are available, we will trigger a password to be sent to all directors.